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Users of most languages alter the way they address others according to social backgrounds, intentions, geography, gender, and age. Other factors, such as occupation, may also influence register. When we speak, we sometimes shift registers to communicate effectively and appropriately with others. When we speak of language registers, we are generally referring to the variations that speakers or writers use in their language when addressing interlocutors other than in the expected mode or level of formality. Register shifts may be horizontal or vertical. Horizontal shift implies language variations used within the same group as the speaker's. Vertical shift relates to the degree of formality, ranging from frozen to intimate. Register is a broad concept; it may imply variations in all aspects of language, including phonology, morphology, semantics, syntax, and pragmatics. Shifts may involve both verbal and nonverbal elements. This entry describes why people shift language registers, theories of language registers, variations in language use, and implications for second-language users.

Why We Shift Language Registers

When we use language, we must consider a number of factors: who we are, who we are speaking to, the relationship between us and the other person or people, the context we find ourselves in, the purpose of our communication, and the rules for communication in that specific context. Based on our analysis of these, and other factors, we make choices relative to vocabulary, pronunciation, intonation, velocity of speech, gestures and posture, syntax, proximity, and eye contact. We consider whether to tell a joke and even how we should appear physically—type of clothing and accessories, perfumes or colognes, makeup, or hairstyle.

In short, we shift language registers in appropriate ways to follow the social rules, relate to others in some way, and make sure that we accomplish our purpose as communicators. We may want to get a job, invite someone out on a date, share a secret with a friend, explain a lesson to a group of students, write a short story, show that we are part of a group, share findings of a research project at a conference, give a guided scripted tour at a local park, or write a polite letter of complaint to a service provider. If we do not communicate in the right way, our message may not come across correctly, we may offend the person or people we are addressing, or we may detract from our message because the listener focuses attention on our inappropriateness. When language users do not know how and when to shift, they will face communication difficulties that could, in turn, lead to other types of problems—issues with relationships, work-related problems, or poor grades, among other things.

Theories of Language Registers

As with most language phenomena, language register is defined in different ways by different people. Thomas Bertram Reid, in 1956, is credited with the first use of the term, which then became more commonly used in the 1960s by linguists who wanted to speak or write about variations in language according to user and related to the interaction of different variables. Michael Halliday has written about user selection of language variations according to the setting. He defines three variables that influence the variation selected: field (subject matter), tenor (relationships), and mode (type of communication being spoken or written). Rodney Quirk and colleagues distribute register shifts across a formality scale that includes very formal and frozen, formal, neutral, informal and casual or familiar. Martin Joos speaks of five styles: frozen, formal, consultative, casual, and intimate (a commonly used model).

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