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Organizations that employ individuals routinely create and need to maintain records concerning their employees. Some records are kept because the law requires that they be kept. Other records are maintained because of employment policy mandates.

Accurate personnel records provide the employer with information that it needs to make good decisions. Personnel records help management determine whether staff resources may be available to meet work requirements and how staff are doing in regard to organizational goals; they also provide a readily available record to assess levels of performance and productivity. Accurate personnel records also help to ensure that employees receive their correct pay and pension contributions as well as other benefits. They help to monitor and promote consistency in regard to employee development, including promotion, discipline, and ...

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